WHO WE ARE
In Context Club Association is a charitable foundation established and operating in accordance with the laws of Romania, with its headquarters in Slanic Moldova, unique registration code 37433151. It is responsible for processing your personal data collected directly from you or from other sources.
According to the legislation, In Context Club Association is the data controller. To ensure the safe processing of your data, we have made every effort to implement reasonable measures to protect your personal information.
WHO YOU ARE
According to the law, you, the individual benefiting from our services or the person in any kind of relationship with us, are a "data subject," meaning an identified or identifiable natural person. To be completely transparent about data processing and to allow you to easily exercise your rights at any time, we have implemented measures to facilitate communication between us, the data controller, and you, the data subject.
The protection of your personal information is very important to us. Therefore, we are committed to the following principles:
Legality, fairness, and transparency - We process your data legally and fairly. We are always transparent about the information we use, and you are adequately informed.
Control belongs to you - Within the limits of the law, we provide you with the opportunity to review, modify, delete the personal data you have shared with us, and exercise other rights.
Data integrity and purpose limitation - We use data only for the purposes described at the time of collection or for new purposes compatible with the initial ones. In all cases, our purposes are compatible with the law. We take reasonable measures to ensure that personal data is accurate, complete, and up-to-date.
Security - We have implemented reasonable security and encryption measures to protect your information as best as possible. However, remember that no website, application, or internet connection is completely secure.
WHAT KIND OF INFORMATION DO WE COLLECT ABOUT YOU?
By communicating personal data, data subjects expressly and unequivocally agree that their personal data will enter the database of In Context Club Association for the provision of social services, fundraising activities, awareness campaigns, and information exclusively related to our projects and activities. The collected and processed personal data will not be disclosed to third parties unless In Context Club Association is obliged to disclose the data under applicable law. The requested data may include: full name, phone number, email address, home address.
Processing is done in a legal, fair, and transparent manner toward the data subject, ensuring the integrity and confidentiality of personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, by implementing appropriate technical or organizational measures.
We collect your information for specific and legitimate purposes, including but not limited to:
- For the conclusion or execution of a contract between you and us;
- To respond to your questions and requests;
- To inform you about the possibility of getting involved in our projects as a volunteer or donor, with your prior consent;
- To provide and improve the services and products we offer;
- To offer newsletters, SMS, and personalized content about projects and activities;
- To defend against cyber attacks;
- To comply with the law.
WHAT ARE THE LEGAL GROUNDS FOR PROCESSING?
You have given consent for the processing of personal data. Note that you can withdraw your consent at any time by sending a written request to the email address: firstname.lastname@example.org
HOW LONG DO WE STORE THE DATA?
Personal data collected and used for the provision of social services, marketing activities, advertising, and information by In Context Club Association will be stored for a period of 5 years from the termination of contractual relationships or any longer period imposed by law, regulations, or applicable rules regarding the obligation to retain accounting documents or requests from public authorities. Immediately after the end of the applicable storage period, the data will be:
- Deleted or destroyed; or
- Anonymized; or
- Transferred to an archive (unless prohibited by law or applicable record-keeping regulations).
WHAT SECURITY MEASURES HAVE WE TAKEN?
Personal data is stored electronically in secure files, protected by a password. Information on paper is kept in special folders, accessible only to In Context Club Association employees who are bound by confidentiality obligations. You will be notified of a data security breach within a reasonable time after discovering such a breach unless a competent public body determines that notification would impede a criminal investigation or harm national security. In this case, notification will be postponed according to the instructions of such a body. We will promptly respond to your questions regarding such a data security breach.
WHAT ARE YOUR RIGHTS?
Right to information - You can request confirmation of the processing of your personal data and how it is used at the email address email@example.com
Right to rectification - If we process incomplete or incorrect personal data, you can request correction or completion at the email address firstname.lastname@example.org
Right to erasure - You can request the erasure of your personal data if the purpose for which it was collected no longer exists, if its processing violates legal provisions, if its processing excessively affects your interests, or if processing is based on your consent, which you have revoked. Keep in mind that there may be other reasons that prevent the immediate erasure of your data, such as mandatory archiving periods, pending actions, claims, the exercise, or defense of legal rights, etc.
Right to restriction of processing - You have the right to request restriction of the processing of your personal data in the following cases:
- You contest the accuracy of your data, which allows us to verify its accuracy for a period that allows us to check the accuracy of your data;
- The processing of your personal data violates legal provisions, but you object to their deletion and request a restriction on the use of this data;
- We no longer need your personal data for the intended purpose, but you still need this data for the execution, exercise, or defense of legal claims, or you have objected to the processing of your personal data.
Right to data portability - You can ask us to provide you with your personal data that you have provided to us in a structured, commonly used, and machine-readable format, to the extent that we process this data based on your consent or for the performance of a contract between us, and the processing is done through automated processes.
Right to object - In case we process your personal data for the performance of tasks of public interest, for the exercise of public authority, or if we refer to the need to defend a legitimate interest, you can object to the processing of this data, to the extent that there is a prevailing legitimate interest regarding your personal data. You can revoke your consent for advertising messages without giving a reason.
Right to lodge a complaint - If you believe that we have violated Romanian or European data protection laws in the processing of your personal data, thereby infringing your rights, please contact us at email@example.com to clarify your questions. We will try to respond to the request within 30 days. However, the term may be extended depending on various factors, such as the complexity of the request, the large number of requests received, or the inability to identify you in a timely manner. If, despite our efforts, we cannot identify you, and you do not provide us with additional information to help identify you, we are not obliged to comply with the request. You also have the right to address the Romanian National Authority for the Supervision of Personal Data Processing or a European supervisory authority.
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QUESTIONS AND REQUESTS
If you have questions or concerns about the processing of your data, wish to exercise your legal rights regarding the data we hold, or have concerns about how we handle any privacy issue, you can write to us at the email address: firstname.lastname@example.org